Privacy Policy

A. GENERAL INFORMATION

When does this Privacy Statement apply?

This Privacy Statement applies to Personal Data that you provide to entomo or which is derived from the Personal Data as outlined below. The use of and any information that is gathered by cookies or other web-tracking technologies is subject to the disclosures and options which can be found on the relevant website.

Data Controller. The data controller of www.entomo.co can be contacted on mentioned email id – dpo@entomo.co . When a registration form is presented on this website, the data controller may vary depending on the actual offering or the purpose of the data collection, but it is in any case displayed on the individual registration form’s privacy statement.

What does entomo do with my Personal Data? entomo will process the Personal Data provided hereunder only as set out in this Privacy Statement. Further information can be found in Sections B. and Section C. below. Where the processing of your Personal Data is based on a statutory permission, you can find information on which Personal Data entomo is processing or using for which purposes in Section B below. Where the consent for the processing of your Personal Data is required you can find further information in Section C. below.

Duration of processing of Personal Data. Where entomo is processing and using your Personal Data as permitted by law (see B. below) or under your consent (see C. below), entomo will store your Personal Data.

Only for as long as is required to fulfil the purposes set out below but, in any case, for a period no longer than 36 months or Unless and Until you object to entomo’s use of your Personal Data (where entomo has a legitimate interest in using your Personal Data), or Until you withdraw your consent (where you consented to entomo using your Personal Data). However, where entomo is required by mandatory law to retain your Personal Data longer or Where your Personal Data is required for entomo to assert or defend against legal claims, entomo will retain your Personal Data until the end of the relevant retention period or until the claims in question have been settled.

Why am I required to provide Personal Data? As a general principle, your granting of the consent and your provision of any Personal Data hereunder is entirely voluntary but need to be true and accurate. However, there are circumstances in which entomo cannot act without certain Personal Data while doing business for example : this Personal Data is required to process your orders or provide you with access to a web offering or newsletter’s. In these cases, it will unfortunately be not possible for entomo to provide you with what you request without capturing the relevant Personal Data/Information.

Where will my Personal Data be processed? As part of a global group of companies, entomo has affiliates and third-party service providers within as well as outside of the European Economic Area (the “EEA”). As a consequence, whenever entomo is using or otherwise processing your Personal Data for the purposes set out in this Privacy Statement, entomo may transfer your Personal Data to countries outside of the EEA including to such countries in which a statutory level of data protection applies that is not comparable to the level of data protection within the EEA. Whenever such transfer occurs, it is based on the Standard Contractual Clauses (according to EU Commission Decision 87/2010/EC or any future replacement) in order to contractually provide that your Personal Data is subject to a level of data protection that applies within the EEA. You may obtain a redacted copy (from which commercial information and information that is not relevant has been removed) of such Standard Contractual Clauses by sending a request to privacy@entomo.co

Data subjects rights. You can always request from entomo at any time the information about which Personal Data entomo processes about you and the correction or deletion of such Personal Data. Please note, however, that entomo can delete your Personal Data only if there is no statutory obligation or prevailing right of entomo to retain it. Kindly note that if you request that, entomo delete your Personal Data, you will not be able to continue to use any entomo service that requires entomo’s use of your Personal Data.

If entomo uses your Personal Data based on your consent or to perform a contract with you, you may further request from entomo a copy of the Personal Data that you have provided to entomo. In this case, please contact the email address mentioned in this privacy statement and specify the information or processing activities to which your request relates, the format in which you would like this information, and whether the Personal Data is to be sent to you or another recipient. entomo will carefully consider your request and discuss with you how it can best fulfill it.

Furthermore, you can request from entomo that entomo restricts your Personal Data from any further processing in any of the following events:

You state that the Personal Data entomo has about you is incorrect (but only for as long as entomo requires to check the accuracy of the relevant Personal Data). There is no legal basis for entomo processing your Personal Data and you demand that entomo restricts your Personal Data from further processing. entomo no longer requires your Personal Data but you claim that you require entomo to retain such data in order to claim or exercise legal rights or to defend against third-party claims or In case you object to the processing of your Personal Data by entomo (based on entomo’s legitimate interest as further set out in B. below) for as long as it is required to review as to whether entomo has a prevailing interest or legal obligation in processing your Personal Data. Please do direct any such request to privacy@entomo.co

Right to lodge a complaint. If you believe that entomo is not processing your Personal Data in accordance with the requirements set out herein or applicable EEA data protection laws, you can at any time lodge a complaint with the data protection authority of the EEA country in which you live or with the data protection authority of the country or state in which entomo has its registered seat.

Use of this website by Children This website is not intended for anyone under the age of 18 years. If you are younger than 18, you may not register with or use this website.

Links to other websites. This website may contain links to foreign (meaning non-entomo companies) websites. entomo is not responsible for the privacy practices or the content of other websites outside the entomo companies. Therefore, we recommend that you carefully read the privacy statements of such foreign sites.

B. WHERE entomo USES MY PERSONAL DATA BASED ON THE LAW

In the following cases, entomo is permitted to process your Personal Data under the applicable data protection law.

Providing the requested goods or services. If you order goods or services from entomo, entomo will use the Personal Data that you enter into the order or registration form (usually (a subset of) your name, (email) address, telephone number, company name and address, your job title and role and, if payment is to be made to entomo, credit card number or bank details) only to process your order or to provide the requested goods or service. This may include taking the necessary steps prior to entering into the contract, responding to your related inquiries, providing you with shipping and billing information, and to process or provide customer feedback and support. This may also include conversation data that you may trigger via the chat functionalities on successfactors.com or other local entomo web presences, contact forms, emails, or telephone. In this Privacy Statement, “goods and services” includes (access to) entomo’s web services, offerings, contests, sweepstakes, other content, non-marketing-related newsletters, whitepapers, tutorials, training and events.

If you participate in tutorials or training provided by entomo, entomo may also track your learning progress in order to make this information available to you. Furthermore, we communicate on a regular basis by email with users who subscribe to our services, and we may also communicate by phone to resolve customer complaints or investigate suspicious transactions. We may use your email address to confirm your opening of an account, to send you notice of payments, to send you information about changes to our products and services, and to send notices and other disclosures as required by law. Generally, users cannot opt out of these communications, which are not marketing-related but merely required for the relevant business relationship.With regard to marketing-related types of communication (i.e. emails and phone calls), entomo will

where legally required only provide you with such information after you have opted in and provide you the opportunity to opt out if you do not want to receive further marketing-related types of communication from us.

You can opt out of these at any time at www.entomo.co/unsubscribe.

Ensuring compliance. entomo and its products, technologies, and services are subject to the export laws of various countries including, without limitation, those of the European Union and its member states, and of the United States of America.You acknowledge that, pursuant to the applicable export laws, trade sanctions, and embargoes issued by these countries, entomo is required to take measures to prevent entities, organizations, and parties listed on government-issued sanctioned-party lists from accessing certain products, technologies, and services through entomo’s websites or other delivery channels controlled by entomo. This may include

Automated checks of any user registration data as set out herein and other information a user provides about his or her identity against applicable sanctioned party lists. Regular repetition of such checks whenever a sanctioned-party list is updated or when a user updates his or her information. Blocking of access to entomo’s services and systems in case of a potential match; and Contacting a user to confirm his or her identity in case of a potential match.

Furthermore, you acknowledge that any information required to track your choices regarding the processing or use of your Personal Data or receipt of marketing materials (that is to say, depending on the country in which the relevant entomo company operates, whether you have expressly consented to or opted out of receiving marketing materials) may be stored and exchanged between members of entomo as required to ensure compliance.

entomo’s legitimate interest. Each of the use cases below constitutes a legitimate interest of entomo to process or use your Personal Data. If you do not agree with this approach, you may object against entomo’s processing or use of your Personal Data as set out below. Questionnaires and surveys. entomo may invite you to participate in questionnaires and surveys. These questionnaires and surveys will be generally designed in a way that they can be answered without any Personal Data. If you nonetheless enter Personal Data in a questionnaire or survey, entomo may use such Personal Data to improve its products and services. Creation of anonymized data sets. entomo may anonymize Personal Data provided under this Privacy Statement to create anonymized data sets, which will then be used to improve its and its affiliates’ products and services.

Recording of calls and chats for quality improvement purposes. In case of telephone calls or chat sessions, entomo may record such calls (after informing you accordingly during that call and before the recording starts) or chat sessions in order to improve the quality of entomo’s services.

In order to keep you up to date/request feedback. Within an existing business relationship between you and entomo, entomo may inform you, where permitted in accordance with local laws, about its products or services (including webinars, seminars or events) which are similar or relate to such products and services you have already purchased or used from entomo. Furthermore, where you have attended a webinar, seminar, or event of entomo or purchased products or services from entomo, entomo may contact you for feedback regarding the improvement of the relevant webinar, seminar, event, product or service.

Right to object. You may object to entomo using Personal Data for the above purposes at any time by unsubscribing at https://www.entomo.co/unsubscribe web portal . If you do so, entomo will cease using your Personal Data for the above purposes (that is to say under a legitimate interest set out above) and remove it from its systems within a month unless entomo is permitted to use such Personal Data for another purpose set out in this Privacy Statement or entomo determines and demonstrates a compelling legitimate interest to continue processing your Personal Data.

Automated tools. In addition to the information you provide, entomo may also collect information during your visit to a entomo website through automated tools, which include Web beacons, cookies, embedded Web links, and other commonly used information-gathering tools. These tools collect certain standard information that your browser sends to our website such as your browser type and language, access times, and the address of the website from which you arrived at a entomo website. entomo will use these automated tools and the gathered information to display personalized content and to improve its websites. Using these tools, entomo is also able to collect aggregate data that is not related to a particular individual. Unless another means to make your choice is listed below, you may refuse the use of automated tools like cookies by selecting the appropriate settings in your browser.

Browser Setting (Cookies) Cookies are small pieces of text used to store information on web browsers. Cookies are used to store and receive identifiers and other information on computers, phones, and other devices. Other technologies, including data we store on your web browser or device, identifiers associated with your device, and other software, are used for similar purposes Cookies help us provide, protect, and improve our Products, such as by personalizing content, tailoring, and providing a safer experience. While the cookies that we use may change from time to time as we improve and update the Products.

Kindly note that the settings in your browser regarding cookies are always limited to the particular browser installed on your device, if you visit entomo’s websites with different browsers or different devices, you have to disable the tracking cookies in the browsers of all relevant devices if you prefer so. Please be aware that that our services rely on cookies to function properly if you configure your browser setting wrongly , you may not be able to use the full functionality of the site..

C. WHERE entomo USES MY PERSONAL DATA BASED ON MY CONSENT

In the following cases, entomo will only use your Personal Data as further detailed below after you have granted your prior consent into the relevant processing operations.

News about entomo’s Products and Services. Subject to a respective provision and your consent, entomo may use your name, email and postal address, telephone number, job title and basic information about your employer (name, address, and industry) as well as an interaction profile based on prior interactions with entomo (prior purchases, participation in webinars, seminars or events or the use of (web) services in order to keep you up to date on the latest product announcements, software updates, software upgrades, special offers, and other information about entomo’s software and services (including marketing-related newsletters) as well as events of entomo and in order to display relevant content on entomo’s websites. In connection with these marketing-related activities, entomo may provide a hashed user ID to third-party operated social networks or other web offerings (such as Twitter, LinkedIn, Facebook, Instagram or Google) where this information is then matched against the social networks’ data or the web offerings’ own databases in order to display to you more relevant information.

Special categories of Personal Data. In connection with the registration for and provision of access to an event or seminar, entomo may ask for information about your health for the purpose of identifying and being considerate of individuals who have disabilities or special dietary requirements throughout the event. Any such use of information is based on the consent you grant hereunder. Kindly note that if you do not provide any such information about disabilities or special dietary requirements, entomo will not be able to take any respective precautions.

Event profiling. If you register for an event, seminar, or webinar of entomo, entomo may share basic participant information (your name, company, and email address) with other participants of the same event, seminar, or webinar for the purpose of communication and the exchange of ideas.

Forwarding your Personal Data to other entomo companies. entomo may transfer your Personal Data to other entities in entomo. In such cases, these entities will then use the Personal Data for the same purposes and under the same conditions as outlined in this Section C. above.

Revocation of a consent granted hereunder. You may at any time withdraw a consent granted hereunder by unsubscribing at https://www.entomo.co/unsubscribe. In case of withdrawal, entomo will not process Personal Data of the subject to this consent any longer unless legally required to do so. In case entomo is required to retain your Personal Data for legal reasons your Personal Data will be restricted from further processing and only retained for the term required as per law. However, any withdrawal has no effect on past processing of personal data by entomo up to the point in time of your withdrawal. Furthermore, if your use of an entomo offering requires your prior consent, entomo will not be (any longer) able to provide the relevant service, offer or event to you after your revocation.

D. U.S.-SPECIFIC PROVISIONS

Where entomo is subject to U.S. privacy requirements, the following also applies:

Do Not Track. Your browser may allow you to set a “Do not track” preference. Unless otherwise stated, our sites do not honor “Do not track” requests. However, you may elect not to accept cookies by changing the designated settings on your web browser or, where available, if the relevant website contains a link to it. Please note that if you do not accept cookies, you may not be able to use certain functions and features of our site.

Requirements to Protect Children’s Privacy. We do not intend for our websites or online services to be used by anyone under the age of 18. If you are a parent or guardian and believe we may have collected information about a child, please contact us at privacy@entomo.co

E. Russia-specific Provisions

The following applies to users who are resident in the Russian Federation: The services hereunder are not intended for use by citizens of the Russian Federation who are resident in Russia. If you are a Russian citizen residing in Russia, you are hereby notified that any Personal Data that you input into the services will be solely at your own risk and responsibility, that you expressly agree that entomo may gather your Personal Data and will process this data in the United States and in other countries, and that you will not hold entomo accountable for any potential non-observance of legislation of the Russian Federation.